AGREED

KNAPHILL RESIDENTS ASSOCIATION
NOTES OF MEETING HELD ON 13th JANUARY 2025
BAPTIST CHURCH, HIGH STREET KNAPHILL

Present: – Philip Stubbs (PS), Linda Parsons (LP), Hetty Lalleman (HL), Anthony
Polak (AP) Pieter Lalleman (PL)
Guest: – Melanie Whitehand (MW)
In attendance: – Cllr. Hassan Akberali (HA), Cllr. John Pearce (JP)

1. Apologies of absence
   Apologies have been received from Susan Stocker, John Butler, Manoj Sarwel,
   Cllr. Steve Greentree, Cllr. Saj Hussain.
2. Thanks
   PS opened by announcing that Hetty and Pieter were planning to leave Knaphill in
   the Spring and return to the Netherlands. PS thanked both for their work with the
   KRA especially Hetty’s role as editor of the KRA magazine plus both Pieter and
   Hetty’s idea and management of the petition to save the Vyne. PS added that when a petition was first proposed he was not fully in favour as he thought it could be a flop. PS was proved wrong given how many residents signed the petition which
   showed the Council that Knaphill residents love their community centre.
3. Notes of last meeting
   The committee agreed to the notes for the October meeting held on 15October 2024.
4. Matters Arising
   4.1 KRA magazine
   PS reported that the distribution appeared to have gone well, he had not received
   any complaints of streets being left out. PS added that more copies had been picked
   up from Vyne, Post Office and library. PS had also delivered 80 copies to the
   Lansbury Estate; the estate had taken out a full-page advert. Copies had also been
   delivered to Knaphill school. The magazine had included an article on the school.

PS thanked Anthony for his services as a volunteer deliverer. Anothony had asked to stand down.
4.2 KRA AGM
PS reminded members that the AGM was scheduled for 20 May 2025, and we have yet to decide if we wanted a guest speaker or just carry out the necessary business of the AGM. LP thought we should go for a guest speaker as it may draw in more residents.PS thought, given the amount of change coming down the line, that we could invite either Cllr. Barker, leader of the Council or the deputy leader Cllr. D Roberts. Cllr. Roberts, as well as overseeing finances, is Knaphill resident. MW suggested we contact B. Durran who has a list of speakers for similar events. AP suggested someone from Surrey Highways given all the problems with potholes and road works. PS suggested that given possible major changes at County level such a person would not be available. No decision was taken so PS asked members to contact him directly with ideas.
4.3 Village show.
LP informed the meeting that the village show committee were scheduled to meet
next week.
4.4 KRA website
PS recorded his thanks to Segun Osu for his work on our website. The website was
now up and running. PS suggested that the agreed notes from our meetings should go on the website, the meeting agreed.

5. KRA appointments
   PS reminded the meeting that he would be standing down in May and therefore the KRA were looking for a chairperson, a secretary, a magazine editor, and an
   advertising coordinator. PS added that a person had approached him about the role of chair but at this stage he would not add anything. LP added that she was happy to continue as treasurer.
   PS asked members to approach people they thought would be suitable for any of the above roles. PS would contact our Facebook administrators to place adverts on our Facebook page.
6. Chairmans Report
   PS had circulated his report prior to the meeting. Since writing his report PS reported that work had started at the Vyne both on the faulty solar panels and the heating system. With reference to the Well baby clinic, PS had been told that the numbers of babies/children visiting the open clinic on a Thursday were back to March figures, prior to the clinics transfer to Goldsworth Park.
7. Treasurer’s Report

LP raised the question of the cost of distributing the magazine to home addresses.
The current cost, if we publish two editions a year, will be £912 per annum. LP raised the issue of using show funds to support the cost of distribution of the magazine and this was met with good support. LP will raise the subject at the net show committee meeting.

8. Any other business
   8.1 Unauthorised encampments
   PS reported that the local Councillors had been holding talks with official as WBC to see how they can safeguard the playing fields from future unauthorised
   encampment. HA reported that the favoured solution for the Vyne playing fields is a metal fence to replace the wooden fence that separates Alegandra Gardens from the playing fields. Further work on this proposal must be carried out.
   Turning to Waterers Park, it is difficult to see how more fencing could be fitted. PS
   pointed out that Waterers Park is covered by specific bylaws and therefore there is
   no reason why WBC cannot act quicker to remove any unauthorised campers from
   the park. There was a good general debate covering such ideas as concrete blocks
   or a trench to stop trespassers and police using intelligence on the movements of
   large groups of people.
   Ongoing work required.
   8.2 Local elections
   PS understood that the May 2025 elections for Surrey County Council could be
   cancelled if SCC are one of the Council’s in the first phase of the restructuring of
   local government. It was agreed that this is a subject that should be kept under
   review.
9. Date of next meeting
   The next meeting of the KRA Committee is scheduled for Tuesday 25 March. This
   will be the last Committee meeting prior to the AGM.

AGREED

KNAPHILL RESIDENTS ASSOCIATION
NOTES OF MEETING HELD ON 15th OCTOBER 2024
BAPTIST CHURCH, HIGH STREET KNAPHILL

Present: – Philip Stubbs (PS) Linda Parsons (LP), Rebecca Ward (RW),
Hetty Lalleman (HL), John Butler (JB), Anthony Polak (AP), Pieter Lalleman (PL),
Manoj Sarwal (MS).
Co-opted: – Segun Osu (SO)
In attendance: – Cllr. Steve Greentree (SG), Cllr. Hassan Akberali (HA).

1. Apologies of absence
   Apologies have been received from Susan Stocker, Cllr. John Pearce and
   Cllr. Saj Hussain.

Before starting tonight’s business PS offered the Committees congratulations to Cllr
Steve Greentree who had been promoted to the Council Executive and given the
portfolios for Community, Culture & community development, Health & wellbeing plus
a number of other areas.

2. Notes of the last meeting.
   The Committee accepted the notes of the meeting held on 6 th August 2024.
3. Matters Arising.
   None were raised.
4. Disturbance on 16 th September 2024.
   PS reported on the disturbance in the village on 16 th September. The disturbance,
   involving young youths, linked to a funeral taking place at St. Hugh’s. Following the
   disturbance PS wrote to Canon Esdaile of St. Hughs and John Shergold of Woking
   Neighbourhood Watch. Canon Esdaile was very apologetic for what had happened in
   the village that day adding that the church was unaware of the number of mourners
   and their families who planned to attend the funeral. Canon Esdaile concluded that in
   future all large funerals will be moved to St. Dunstan’s.
   John Shergold had contacted Inspector Lyons, and the police stated that they had
   not expected any problems. Inspector Lyons told Mr Shergold that he would be

investigating the events and his officers would be speaking with local business
owners.
HA had also spoken with Inspector Lyons and had been given similar assurance as
those give to Mr. Shergold. One specific point HA rose was the delay in the police
answering the 101 calls. Inspector Lyons understood the frustration of residents with
delays in answering 101 calls and added that in the circumstances facing residents
on 16 September they should have rung 999.

5. KRA magazine ‘myknaphill’
   PS reported on the delay in settling the invoice with Colne, our distributors, following
   the distribution of the summer edition. The invoice had now been paid and Colne
   were happy to continue distributing the magazine. PS also reported that he had
   written to the advertisers in the magazine to thank them of their support.
   HL updated the committee on the winter edition, it will include an article and pictures
   from the village show plus a number of pieces related to Christmas and the local
   churches.
6. Village Show
   JB reported that the show committee had started to look ahead to the 2025 show.
   The show will be held on 19 July 2025. One new idea they were examining, with the
   help of Cllr. Saj Hussain, was a parade from the village down to Mizens. JB also
   pointed out that there was a need for new people to get involved in planning the
   show.
   Finally, returning to the 2024 show, the show made a surplus of £1,900 and the
   committee had yet to decide on the distribution of this money. JB and the show
   committee recognised the need for the KRA general fund to obtain funding given that
   members were no longer required to pay subscriptions and to meet the increased
   costs of the magazine.
7. Christmas village decorations
   In previous years the KRA has placed Christmas trees above shops and when this
   practice ceased the KRA placed a larger tree in the garden next to the memorial
   wall. In 2023 it was viewed that placing a Christmas tree in the garden was no longer
   feasible given that the plants have grown and matured. The committee was also
   reminded that WBC ceased the hanging illuminated Christmas decorations around
   the village.
   Looking ahead RW asked for ideas on what could be done to decorate the centre of
   the village. One suggestion was snowflakes or other garlands. Whatever is decided
   they would have to be battery operated.
   All committee members must put on their thinking caps and come up with ideas.

HL pointed out that local churches were planning to hold a carol service in the High
Street on 21 st December.

8. Annual General Meeting 2025
   The suggested date for the next AGM, 20 th May 2025, was agreed. PS asked for
   ideas for speakers. Several ideas were put forward. Saj Hussain on his year as chair
   of Surrey County Council, our new MP, leader of Woking Borough Council. Ideas for
   topics to be presented, history of Brookwood hospital, history of Inkerman
   barracks/prison.
   PS asked members to come forward with further ideas or where we have a topic
   come forward with names of individuals who could present the subject.
9. Chairmans report
   PS reminded the committee that he would be standing down at the next AGM and in
   looking ahead he suggested that the roles of chair and secretary should be
   separated. It is too much for one person.
   Turning to The Vyne, PS reported that the process of transferring community assets
   to charities or other interested parties was continuing, although at a slow speed. PS
   had been informed by Karan of Dramatize that they are the sole interested party in
   the Vyne and Knaphill Athletic were sole bidder for the sports pavilions on Waterers
   Park and Vyne playing fields. SG understood that where there is a single interested
   party, assuming the interested party submits an acceptable business case, the legal
   paperwork should be completed by the end of the year.
10. Treasurer’s Report
    LP confirmed that the Colne invoice had been paid. LP had nothing further to report.
11. Any Other Business
    RW reported that the surface of the car park off Sussex Road was again in a poor
    state of repair. PS stated that he would raise this with Cllr. Hussain as previous work
    had been carried out with County funding. Widening the subject to car parks in
    general, PS reported that residents were finding the car park off Englefield Road is
    frequently full and the car park of Alexandra Gardens is heavily used by staff from
    the Cygnet hospital. Returning to the Englefield Road car park there is also an issue
    with litter especially around the charity recycling bins.
    SG noted all the points and expressed concern with car parking in general in
    Knaphill. From the Counsellors own investigation, the Council spend £19,000 per
    annum maintaining the car parks in Knaphill.
    KRA website, PS reported that he had been unable to contact Danny Sampson who,
    at the end of our AGM, had offered to see if he could update our website. Segun and

Rebecca offered to look at our website. JB would contact them with the passwords
and instructions on how to enter the website.

12. Date of next meeting
    Monday 13 January 2025 was suggested.