Committee meeting minutes June 2013

Attendees: – John Butler (chairman), Rachel Carney, Andy Hills, Tony Hayes-Allen, Antony Polak, Phil Stubbs.

Apologies: – Ann Mason, Debbie Harlow, Martin Dunham. Neville Hinks.

Minutes of the last meeting

The minutes of the meeting held on 15 May were approved and agreed for publication.

Matters Arising

All action points are covered by the agenda items and will be covered under their own heading.


Village Show

Plans progressing.

John had agreed with Robert, who delivers the majority of the newsletter, to deliver village show flyers. Andy stated that he had around 4000 flyers for distribution.

Action point: – John to contact Robert re distribution of show flyer.


31-33 Broadway, Almond Villa

The Head of Planning has approved, under delegated authority, the building of 10 new houses with parking for 18 cars. The development will comprise of 4 four bed, 3 three bed and 3 two bed houses. Plots 5 to 9 are 2.5 storeys high and these houses will be directly opposite Broadway House. The distance between the two sets of building is only 16.5m. The latest set of drawings from the developer show cars parked outside the new houses on the Broadway and the spur road to The Vyne.

Given that the decision was taken by delegated authority and not debated at Planning Committee Phil has written to Development Manager WBC Planning with a number of key questions.

Esso Garage

Two outstanding planning applications:-
To change the condition on the opening times of both the garage and shop from
07.00 – 23.00 to 06.00 – 00.00. Condition is to protect local residents from noise and light disturbance.

Retrospective planning application for new signs especially the ones erected on the side of the shop that faces the High Street. The main advertisement is for late night alcohol licence.
Both planning applications are still under consideration.

13 High Street, Coral’s

Two planning applications-
Illuminated fascia and projected signs – this has been agreed.

Replacement of shop front, rear external staircase and the erection of two satellite dishes – this application is still under consideration but the work has almost been completed.

Development Planning. Given the uncertainty over the future of Kings House the planned informal meeting for residents on development planning and neighbourhood planning has been postponed. It was agreed that a new date will be fixed in agreement with Ward Councillors.

Membership Secretary Report

Nothing new to report. Anthony stated that he would be happy to run a membership drive.

Chairman’s Report

Nothing to report.

Treasurer’s Report

Nothing new to report.

Secretary’s Report

Brookwood School
SCC has opened a consultation on the proposed new school building that SCC want to build on Brookwood Farm. Two public meetings were held at Brookwood School in Connaught Road. The meetings had targeted parents with children at Brookwood School. The new building will be part of Brookwood School and the school will go from a single form entry school with a maximum 210 pupils to a two form school with 420 students. The new building is scheduled to be available from September 2014. Phil reported that he had attended one of the public meetings and from what he heard and saw the current Head Teacher came across as a someone who had a clear vision of how the twin sites will operate. To this end she stated that unless a new bridge across the canal and a dedicated footpath linking the two buildings was included in the final plan then the Governors of Brookwood School would refuse to operate the two sites. The Head Teachers plan is for parents to drop off the children at the building nearest to where the family live and then the school staff will get the children to the right building, walking buses.

It is essential that SCC give the staff their full support in the development of the new building.

The briefing from SCC stated that the Welsh Regiment is expected to transfer to Pirbright between April and November 2014.


Knaphill Working Men’s Club had applied to extend their alcohol licence to 00.30 on Saturdays and extend the licence to play live music until 23.45 on a Saturday. The extension to the alcohol licence was rejected but the extension to the music licence was granted.

The Co-op in the High Street had applied for a licence to sell alcohol from 07.00 to 23.00hrs seven days a week. The Licencing Committee granted the licence.

Any other business

Tony Hayes-Allen informed the Committee that Keith Henderson, probably the longest serving retailer in Knaphill was to retire and he suggested that the KRA write to him wishing him all the best in his retirement.

Date of next meeting
Wednesday 28th August, Garibaldi starting at 7.45pm

Meeting closed

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