Attached are the agreed minutes from the Committee’s January meeting.

KRA Minutes January 2015

 

Attendees: – Susan Stoker (chairman), Rachel Carney, Yana Petrosyan, Anthony Polak,

Tony Hayes-Allen, Neville Hinks, Phil Stubbs.

Observers: Cllr. Debbie Harlow, Cllr. Saj Hussain

Apologies: – John Butler, Ann Mason, Cllr Melanie Whitehand.

Prior to the start of the Committee meeting Cllr Hussain met 29 residents from Waterers Rise and Barley Mow Close who wanted to express their concern with both the proposed demolition of 11 garages and building of 3 houses on Waterers Rise. Cllr Hussain answered questions.

1. Minutes of the last meeting

The minutes of the meeting held on 14^th October 2014 were approved and agreed for publication.

2. Matters Arising

The chairman stated that the majority of items discussed in September had moved on and would be covered by other agenda items.

At the last meeting the idea of a village quiz night was discussed and a tentative date added to the diary, on reflection it was felt that January would be a poor month to run a quiz and that we should also check on what days other organisations held similar events. It was agreed to carry the discussion forward to the New Year.

3. Litter Pick

Anthony reported that 10 residents, some with children, turned up and 12 sacks of rubbish were filled.

Cllr Harlow reported that one resident who had helped suggested that we should organise a litter pick more than once a year.

4. Christmas decorations

Phil reported that he had contacted all the businesses that had brackets for Christmas trees and all had indicated that they would want a tree this year. A number had also indicated that they would make a contribution to the costs.

Susan reported that she had obtained some red ribbon and had been make bows for the trees. It was suggested that we also had white ribbon to dress the trees.

Phil proposed that due to costs we did not place the large tree outside the Anchor PH. Both Susan and Cllr Hussain thought that this was a bad move and Cllr Hussain would speak with the landlady to see if the brewery would contribute.

It was asked why a large tree is not placed outside the old library. The reason is lack of electricity supply.

Phil asked members if they could make themselves available on Saturday 29^th November to dress the trees and assist with the placing of the trees in their holders.

Action point: All members to assist with the placing of the trees, 29^th November 10.00 am.

5. Vyne bollards

Phil reported that we continued to receive comments on the bollards and that we would be placing an article in the next magazine inviting residents to continue with their comments. In addition to the views on the actual bollards residents had also raised the question of a pedestrian crossing on Redding Way to assist with parents and children crossing that road. There was also a problem with the car park close to the bollards on the Redding Road side. This car park is regularly full as it is used by staff from Alpha hospitals.

Cllr Harlow suggested that the Redding Way also required some speed humps given the problems with speeding.

Where do we go from here? Phil said that the issue around the bollards was directly linked to the bigger problem of traffic in general. He pointed out that the air quality around Anchor Hill traffic lights was to be reviewed in March by the Joint Councils Committee and these bollards should form part of that larger debate.

Action point: Phil to investigate setting up an online petition.

6. Planning Issues

Phil circulated the revised planning report and he highlighted four current applications.

Waterers Rise development had been fully discussed prior to the formal meeting.

Good news in that the proposed development at Copthorne Meadows farm had been rejected. Bad news, New Vision Homes had appealed the decision of the Planning Committee to reject the proposed development of the old library site. At the time of this meeting WBC had not published any details of the appeal.

Cllr Hussain reported that the application from the owners of 48 Lower Guildford Road to build a bungalow in the garden was scheduled to be discussed at the next meeting of the Planning Committee.

7. Knaphill Schools

Phil reported that Knaphill School and Brookwood School had recently been revisited by Ofsted inspectors. They had been revisited because there last full inspections had failed to achieve a satisfactory outcome. The inspectors had now reported that standards in both schools had improved but that there was still a long way to go.

John had received a copy of a consultation document from the chair of Knaphill Governors. The consultation was on the idea that Knaphill School and Knaphill Lower School should become a federation of Schools. This would mean that both schools would retain their independence from a teaching position but there would be a single Executive Headteacher and a single governing body. Having read the consultation report Phil suggested that he felt that proposal made good sense.

It was agreed that Phil should write on behalf of the KRA agreeing to the proposal and offering the Governors the Residents’ Association support.

8. Treasurer’s report

Yana reported that all cheques had now been banked and that she was working on the end of year accounts.

9. Secretary’s report

Phil informed the Committee of a letter he had received from Jonathan Lord MP which outlined an investigation into GP coverage in Woking. Phil had also written to NW Surrey CCG with regards to GP coverage around Knaphill given the development on Brookwood Farm. To date Phil had not received a reply from the CCG.

Phil reported that it was almost 12 months since the KRA was asked to find new leaders for the Cabin Youth Club. We had persuaded Donna to take on the role of leader and Phil had agreed to assist in the role of secretary/treasurer. Rachel also assisted as a volunteer. However given the lack of volunteers Phil was now helping out on a weekly basis. He stated that the work was both challenging and rewarding. During the next 12 months Woking BC and Surrey CC were reviewing all their youth work and it was important that Knaphill was not, again, left out when it comes to support from the local authorities.

Given the work with The Cabin and other responsibilities Phil reported that he had informed John that he would be standing down as Secretary to the KRA at the next AGM. Phil reported that John had asked if Phil would stay on and deal with planning issues. Phil had replied that if that was the wish of the members then he would stay on the Committee in that capacity but he could not continue with the current work load.

10. Any other business

10.1 Cllr. Hussain reported that WBC was planning to convert the old tennis court on Sussex Road recreation ground into a schools car park. The car park would have gates that would only be open during school hours but could also be used by the members of the bowls club. Outside these specific hours the space would be closed to vehicles and return to being a play area. Cllr. Hussain was asked what was being done about the standing water in the small children’s play area. Cllr. Hussain replied that WBC would deal with drainage as part of the project. Phil asked if this change of use would require planning permission. Cllr Hussain said no but agreed it was important that local residents were consulted.

10.2 Cllr. Hussain reported that there were plans to resurface and extend the car park at Waterers Park.

10.3 Susan asked if the Councillors had any news on a replacement for the village sign at the bottom of Anchor Hill. Cllr Hussain stated that they were still working on it.

10.4 Susan reported that she was still in communication with Barclay’s Bank re the redundant sign outside their office.

Susan was also in contact with WBC re the tree stump outside the cycle shop. WBC had missed several deadlines on the removal of this tree stump.

10.5 Cllr. Hussain reported that he had a bunch of young people who were willing to carry out community work like hedge trimming for elderly people.

10.6 Cllr Harlow reported that Rev Richard Sherlock had announced that he was leaving Knaphill for a position elsewhere. Richard and his wife will be missed and it was agreed to invite him to out December buffet for volunteers.

1. Dates for the diary

10 December Christmas party for Committee members plus the volunteers who deliver magazine.

6 January 2015 KRA Committee meeting, Stef’s 7.30pm

Meeting closed

KRA Minutes September 2014

KRA Minutes May 2014

KRA Minutes March 2014

KRA Minutes February 2014

Agreed Minutes

 

KRA Committee Meeting

13 November 2013 – Garibaldi

Attendees: –    John Butler (chairman), Debbie Harlow, Susan Stocker, Rachel Carney,

Tony Hayes-Allen, Anthony Polak, Phil Stubbs.

 

Apologies: –     Ann Mason, Martin Dunham, Andy Hills

 

John introduced Susan who had attended our last meeting as a guest and had agreed to join the Committee as a full member.

 

1. Minutes of the last meeting

The minutes of the meeting held on 09 October were approved and agreed for publication.

 

2. Editor Update

Although Andy was unable to attend tonight’s meeting he had written to members stating that he planned to step down as editor of magazine and web site. Andy would edit the December edition of the magazine but would then stand down.

 

Given that Andy had been unable to attend this evening John reported that he planned to meet with Andy to discuss his intentions and look ahead. John added that it was essential to have an editor if we planned to continue to produce a magazine.

 

Debbie felt that we were probably all guilty of not giving Andy sufficient support to allow him to continue.

 

3. Projects

3.1  Christmas lights

Phil reported that all the businesses who participated in last year’s event had agreed to participate this year. We planned two additional brackets this year, the first would be a second outside RSM and the second outside the shoe shop.

 

3.2  Litter picking

Anthony updated the meeting on the planned litter pick. This is to be held on 23 November and volunteers should meet at 10.30 outside the library. Anthony would place posters in the appropriate positions.

 

Action points: Phil to contact Neighbourhood Officer for refuge sacks and tools. ALL pass the word around.

 

3.3  Alpha Hospital

The KRA have been contacted by Alpha Hospital who want to establish a stakeholders group who will act as a point of contact with the community. The plan is to involve Councillors, church leaders, local residents and KRA.  In raising it at this meeting John stated that we were looking for a volunteer. After the close of the formal meeting Susan offered to act as KRA’s representative on Alpha’s stakeholder group.

 

4. Village Show

Debbie reported that the group who were interested in forming a new Village Show Committee had held an informal meeting and had the basis for the formation of a Committee. A number of general topics had been discussed including the possibility of holding a longer show, i.e. going into the evening. Debbie felt that there was an urgent requirement for a meeting with Mike Smith of Mizen’s to see if such an idea was open for consideration. The group were also looking at changes to the horticultural show and the involvement of local organisations such as the churches.

 

John reported that the group had been provided with copies of the accounts for last year’s show, the new web site for the village show was now up and running.

 

Anthony asked if the Village Show would have a theme. Debbie reported that they had not yet got into such detail.

 

Following the success of the scouts firework display on the recreation ground off Redding Way John suggested that this could be a good alternative venue for the Village Show if Mizen’s was not available.

 

Action points: – John to agree start up loan from KRA account.

 

5. Village Meeting

The Committee agreed with the proposal to hold a village meeting in the spring 2014. John reported that Richard Sherlock had agreed to chair such a meeting. One option discussed was to combine a Village Meeting with our AGM and after a debate it was agreed that separate meetings would be best as the Village Meeting would hopefully attract a wider audience than those interested in the KRA.

 

The timing of a Village Meeting is critical, we must avoid Easter but given that some crucial reports are scheduled to be published by Woking Borough in the spring, including proposals for changes to the Green Belt boundaries, it would be useful if the village meeting could be timed to meet after the publication of these important documents.

 

Action points: – Date of Village Meeting to be agreed at next meeting. Phil to check the calendar of Council meetings.

 

6. Planning Update

Phil had circulated his latest planning report earlier. This report is now made available to all residents via our web site.

 

7. Chairman’s Report

John reported on the meeting that he and Phil had attended with Head of Planning and Head of Planning Policy at Woking Borough Council. This was the second such meeting where WBC invites representatives from the various Resident Associations in the Borough to meet and discuss general planning issues. The meeting opened with Head of Planning Policy giving an update on the various Supplementary Planning documents that he was working on. The meeting then opened up for a Q and A session. Phil asked if WBC had considered reviewing some of the larger developments to which permission had been given. He pointed out that the previous such a practice is recommended by LGA but when this had been suggested before the idea had been rejected. Mrs Jackson stated that she would like to introduce the practice of a joint group of Officers and Members visiting parts of the Borough to review developments that had been given the go ahead. This had been the practice that had been carried out in her previous Borough and she would be opening discussions with the Leader of the Council to see if our Councillors would be interested in such a scheme.

 

8. Treasurer’s Report

John reported that the accounts for 2011/2012 were now with the auditor. John added that we were still subsidising the KRA magazine from our general funds and given the amount of money we have in the bank this was currently acceptable.

 

9. Secretary’s Report

Phil reported that barriers had been erected on the pavement outside the old library, the take-aways and Lloyd’s Bank. This has been achieved by County Councillor Saj Hussain using the highways funds allocated for work in his Ward. Phil put forward an idea for asking the Council to lease 8 Anchor Crescent for community use. These are the premises that were used by Mackrell Turner &Garrett, solicitors. The owners of the property were currently seeking planning permission to convert the premises into a hot food take-away. Phil’s idea was that given the central location of these premises they were ideal for the multi-use of organisation/businesses with the community at the centre of their ethos. The central point would be the Council’s Neighbourhood Officer. There is Neighbourhood Officer responsible for Brookwood and Knaphil but she is currently based in central Woking. The police do not have a base in the village. Other bodies who could be interested are Surrey’s Credit Union and Citizens Advice. After a brief discussion the Committee agreed that the idea warranted further investigation and Phil agreed to raise the idea with Ward Councillors.

 

10. AGM

Phil had left a message with the person who manages the hire of rooms in the Methodist Church to see if the hall is available for the AGM. The Committee have to decide what to include in the evenings events.

 

Action point: Phil to check to see if Methodist Church is available on 2 April.

 

11. Date of next meeting

10^th December             Garibaldi 6.30 pm (Note it was agreed to invite those volunteers who deliver the KRA magazine to join us for buffet and drink as a way of us saying thank you)

 

15 January 2014        Stephs Café (Open house from 7.00pm to 7.45)

 

Meeting closed

Attendees: –    John Butler (chairman), Rachel Carney, Debbie Harlow, Andy Hills,

Martin Dunham, Tony Hayes-Allen, Antony Polak, Phil Stubbs.

Apologies: –     Ann Mason

1. Minutes of the last meeting

The minutes of the meeting held on 19 June were approved and agreed for publication.

2. Matters Arising

Phil reported that on item 4, 31-33 Broadway, the Development Manager had responded to the KRA’s letter but stood by the decision of the Planning Manager. The Development Manager did agree to visit Knaphill and meet with Ward Councillors and KRA. The application from the owners of the Esso Petrol Station for longer trading hours was rejected by the Planning Committee. Finally under item 8, Brookwood School, as yet no detailed planning application has been published. Given the imminent closure of the Meadows hospital there are unconfirmed reports that this site may seen as a potential site for the school.

3. Projects

3.1  Village Show

John opened this item suggesting that for this meeting the committee should consider the long term future of the village show. The first point to report was that Martin had informed the chairman that he was standing down as village show chairman. The Committee thanked Martin for all the work he had done for the village show since its conception several years ago.

Moving forward John put forward three options on the management of future shows.

Option one: – No change, the show committee remains a sub-committee of the KRA Committee and the KRA will invite non-members to join the Committee as and when required.

Option two: – The Village Show is totally separated from the KRA and a fully independent organisation is created with its own constitution, bank account, etc. Once such an organisation has been formed then the KRA would hand over total responsibility.

Option three: – Introduce a degree of independence whilst overall responsibility and the name of the show remains with the KRA. Those interested in the village show be they KRA members or not fill the necessary posts of chairman, secretary and other positions of responsibility. The KRA would remain with control of the finances and would be principal account holder.

In looking at the options John briefly took the meeting through the finances of the show. In year one the village show made a good profit however that year the KRA received a grant from WBC and a sum from the main sponsors, Seymours. Years 2 and 3 made small profits and again this was in part thanks to the sponsorship. Year 4, this year, sponsorship was lower and the show will record a loss. The KRA does not set out to make a profit from the village show but it should not run at a loss and therefore future sponsorship is essential.

Following a good discussion there was a unanimous vote in favour of option 3.

Action point: – Andy and Debbie to contact those outside the KRA Committee who have shown an interest in being involved in next year’s show and others with the intent of coming forward with proposed names for key appointments by Christmas.

Returning to this year’s show, it was agreed that we should combine the wash up session with an invitation for new people to meet the KRA Committee. This event will be held on 24 September starting at 6.30pm in the marquee at the Garibaldi. There will be a finger buffet.

Action point: – Andy to publicise this event.

 3.2  Christmas Lights

Phil reported that he had met with Erica to look at lights and Christmas 2013. Following this meeting the proposal to this Committee is that we place Christmas trees in all the holders we used last year except the one at the Chicago Grill as they did not plug in the lights. There was also an issue with the tree lights above the Crown Dry Cleaners and Phil will contact Steve at RSM about this one. It was also recommended that we approach Seymours and Stef’s Café to see if brackets could be fixed on these premises. A standing tree would be erected in the car park of the Anchor with the plan to move this to the Memorial Garden once that this has been built. There was also a suggestion that a tree could be mounted on the flat roof of the newsagents at the corner of Broadway and Queens Road but this was rejected by the Committee. The proposal was accepted.

Action points: – Erica with Phil’s assistance will make contact with all shop owners/ managers to see if they are in agreement with the plans and seek donations towards the costs.

4. Planning Issues

At the last meeting it had been agreed to call a village meeting to discuss neighbourhood planning however the meeting was not called given the uncertainty of the Kings House Coffee Shop. Before organising a new meeting Phil thought it appropriate to extend the subject range of the meeting. Neighbourhood Planning was a proposal included in the Localism Act with the intent of giving local people greater say in planning in their neighbourhood. The legislation refers to Neighbourhood Planning forming part of the structure that formulates the Local Plan but in Woking the Local Plan has been agreed and implemented. A Neighbourhood Plan cannot change the strategic policies of the Local Plan and therefore a Neighbourhood Plan in Knaphill will, in Phil’s opinion, have limited scope.

Development Delivery, Development Plan Document. This is a project that Woking BC have launched to identify land that could be available for long term development. This project will include redefining the boundary of the Green Belt. This project comes under the Core Strategy and therefore the powers of local people through a Neighbourhood Plan will be limited.  There is also a new form of payment that developers will have to make to Council’s once planning approval is granted. This new payment is called Community Infrastructure Levy. The levy is fixed b the local council and varies depending on the type of development. Phil pointed out to the Committee that there are substantial differences in the level of the levy between Councils. For example if someone builds a 250sq m dwelling Woking will charge £31,250 whereas Surrey Heath plan to charge £62,500. It was agreed that the KRA should facilitate a village meeting for residents to discuss these items and the Vyne was suggested as the most suitable venue.

Action points: – Phil to make contact with manager at the Vyne to see if they could accommodate such a meeting.

4.1. Specific planning applications

Phil had circulated a list of current planning applications prior to the meeting. Phil added that earlier in the day he had received notice of a new planning application for the demolition of the old library and the erection of a block of apartments, no details had yet been made public.

4.2. Other planning issues

WBC had published a notice of application for a new premises licence. The application was for 10 Creswell Corner. The owner wanted a licence to sell alcohol from 06.00 to midnight seven days a week. Surrey CC had published a notice to formulise the prohibition of motor vehicles from Barley Mow Lane except for access.

5. Tour of Britain

Phil reported that the Tour of Britain cycle race was scheduled to come through Knaphill on 21^st September. This is stage 7 of the race and the riders will come from Chobham via Chobham Road cross the Garibaldi crossroads, then down to Bagshot Road and down to Cemetery Pales and the cyclists head towards Guildford.

Phil reported that he is working with Cllr Hussain and Surrey Estates to plan a party on the Garibaldi green. To help prepare the area for the event Phil suggested a working party to cut back the brambles as the green goes towards Chobham. Volunteers with petrol driven shears are needed. It was agreed to seek volunteers for a working party on Saturday 14 September meeting at 2.00pm.

Action points: – All, working party 14 September. 

6. Community Funding

WBC has launched their community grant scheme and the objective is to make sure that local organisations are aware of the scheme and the availability of funding.

7. Membership update

Ann had informed John that there had been 7 new members since the last meeting.

8. Chairman’s Report

John had nothing to report.

9. Treasurer’s Report

John reported that the balance in the bank remained healthy. Income from membership was around £900 per annum. The KRA magazine continued to run at a loss due to lack of advertisements. The costs had been reduced with the use of volunteers to deliver the magazine.

10. Secretary’s Report

Phil reported that he had received the schools intake figures for academic year starting in September 2013. For the first time in several years the five local primary schools did not have more 1st preference bids than the school had places. Knaphill Lower School that has always been popular received 90 1^st preferences and had 90 places.

Sergeant Lee had arranged for Phil to visit the CCTV control centre to see the quality of picture that were produced from the camera’s in Knaphill. He reported that the clarity was very good and night pictures would improve with improved street lighting.

Phil had a number of dates for the diaries.

14 September – Village walk organised by Mel Foster. Meeting at village noticeboard at 10.45am.

18 September – Police Panel meeting, Stef’s café (former Kings House). The meeting starts at 7.00pm and it is an opportunity to hear from the police on recent activities in and around the village. Phil hopes that these meetings could get a better attendance.

21 September – Cycle race through village.

11. Editor’s update

Andy reported that he was busy working on the next edition of the KRA magazine, he reported that he was having difficulty in attracting advertisement. Andy had found a volunteer to assist with the Web site, Ben Cheetham.

12. Any other business

Antony suggested a litter picking morning early in November. It was agreed to add this to the next meeting’s agenda.

13. Date of next meeting

9^th October                  Stef’s café 7.45 pm

13^th November            Garibaldi 7.45pm

Meeting closed

Attendees: – John Butler (chairman), Rachel Carney, Andy Hills, Tony Hayes-Allen, Antony Polak, Phil Stubbs.

Apologies: – Ann Mason, Debbie Harlow, Martin Dunham. Neville Hinks.

Minutes of the last meeting

The minutes of the meeting held on 15 May were approved and agreed for publication.

Matters Arising

All action points are covered by the agenda items and will be covered under their own heading.

Projects

Village Show

Plans progressing.

John had agreed with Robert, who delivers the majority of the newsletter, to deliver village show flyers. Andy stated that he had around 4000 flyers for distribution.

Action point: – John to contact Robert re distribution of show flyer.

Planning

31-33 Broadway, Almond Villa

The Head of Planning has approved, under delegated authority, the building of 10 new houses with parking for 18 cars. The development will comprise of 4 four bed, 3 three bed and 3 two bed houses. Plots 5 to 9 are 2.5 storeys high and these houses will be directly opposite Broadway House. The distance between the two sets of building is only 16.5m. The latest set of drawings from the developer show cars parked outside the new houses on the Broadway and the spur road to The Vyne.

Given that the decision was taken by delegated authority and not debated at Planning Committee Phil has written to Development Manager WBC Planning with a number of key questions.

Esso Garage

Two outstanding planning applications:-
To change the condition on the opening times of both the garage and shop from
07.00 – 23.00 to 06.00 – 00.00. Condition is to protect local residents from noise and light disturbance.

Retrospective planning application for new signs especially the ones erected on the side of the shop that faces the High Street. The main advertisement is for late night alcohol licence.
Both planning applications are still under consideration.

13 High Street, Coral’s

Two planning applications-
Illuminated fascia and projected signs – this has been agreed.

Replacement of shop front, rear external staircase and the erection of two satellite dishes – this application is still under consideration but the work has almost been completed.

Development Planning. Given the uncertainty over the future of Kings House the planned informal meeting for residents on development planning and neighbourhood planning has been postponed. It was agreed that a new date will be fixed in agreement with Ward Councillors.

Membership Secretary Report

Nothing new to report. Anthony stated that he would be happy to run a membership drive.

Chairman’s Report

Nothing to report.

Treasurer’s Report

Nothing new to report.

Secretary’s Report

Brookwood School
SCC has opened a consultation on the proposed new school building that SCC want to build on Brookwood Farm. Two public meetings were held at Brookwood School in Connaught Road. The meetings had targeted parents with children at Brookwood School. The new building will be part of Brookwood School and the school will go from a single form entry school with a maximum 210 pupils to a two form school with 420 students. The new building is scheduled to be available from September 2014. Phil reported that he had attended one of the public meetings and from what he heard and saw the current Head Teacher came across as a someone who had a clear vision of how the twin sites will operate. To this end she stated that unless a new bridge across the canal and a dedicated footpath linking the two buildings was included in the final plan then the Governors of Brookwood School would refuse to operate the two sites. The Head Teachers plan is for parents to drop off the children at the building nearest to where the family live and then the school staff will get the children to the right building, walking buses.

It is essential that SCC give the staff their full support in the development of the new building.

The briefing from SCC stated that the Welsh Regiment is expected to transfer to Pirbright between April and November 2014.

Licencing

Knaphill Working Men’s Club had applied to extend their alcohol licence to 00.30 on Saturdays and extend the licence to play live music until 23.45 on a Saturday. The extension to the alcohol licence was rejected but the extension to the music licence was granted.

The Co-op in the High Street had applied for a licence to sell alcohol from 07.00 to 23.00hrs seven days a week. The Licencing Committee granted the licence.

Any other business

Tony Hayes-Allen informed the Committee that Keith Henderson, probably the longest serving retailer in Knaphill was to retire and he suggested that the KRA write to him wishing him all the best in his retirement.

Date of next meeting
Wednesday 28th August, Garibaldi starting at 7.45pm

Meeting closed

Attendees: – John Butler (chairman), Debbie Harlow, Rachel Carney,

Andy Hills, Tony Hayes-Allen, Neville Hinks, Antony Polak, Phil Stubbs.

 

Apologies: – Ann Mason, Martin Dunham.

 

1. Minutes of the last meeting

The minutes of the meeting held on 17 April were approved and agreed for publication.

 

2. Matters Arising

All action points are covered by the agenda items and will be covered under their own heading.

 

3. Projects
   1. Village Show

Plans progressing.

 

4. AGM Feedback

John felt that although the number of members attending was small (25) there was a good dialogue with those who attended. The recent village meeting was raised and members stated that it had been welcomed and interesting. Members asked for this to become a regular event.

 

Debbie suggested that we should consider a village meeting later in the year.

 

It was agreed that for a village meeting to be successful there has to be a topic or issue that has the interest of residents.

 

Returning to the AGM and next year’s event, it was agreed that we should not just hold a business meeting but link it to a presentation.

 

It was agreed to carry this forward for debate after village show.

 

5. Brookwood Farm

The formal decision notice and S106 Agreement had been signed off by WBC and Cala Homes and therefore work could commence. The decision notice and S106 are long complex documents and Phil will report at a future meeting.

 

Phil reported that he had been unable to obtain confirmation that the study of the A322 had been approved by the SCC Cabinet member for Transport.

 

Planning Issues

Separate report circulated at the meeting.

 

On the subject of Neighbourhood Planning it was agreed that at the next KRA open surgery we should facilitate a meeting on neighbourhood planning.

 

Action point

Phil to design suitable advertising for next open surgery to be designed and circulated.

 

8. Membership Secretary Report

Nothing new to report

 

9. Chairman’s Report

John reported on the meeting with Planning Managers, this was a general meeting organised for Residents’ Associations to a general discussion on planning.

 

10. Treasurer’s Report

Accounts being audited.

 

11. Secretary’s Report

Nothing new to report.

 

12. Editor’s Report

Andy reported that he was working on the next edition and that this should be published in early June. Andy would welcome any complete articles.

 

14. Date of next meetings

19^th June 2013 Meeting to be held at Kings House Coffee Shop at 7.45pm

31^st July 2013. Meeting to be held at Garibaldi starting at 7.45pm

 

Meeting closed